Choosing the right online personal training software can make working with personal training clients and running your fitness business much easier for you and a much better experience for your personal training clients
In this article we cover
- Software that will help you to deliver your service to online personal training clients by covering the 5 best apps for personal trainers, recommended by online personal trainers, fitness coaches and online nutrition professionals
- Software that will allow you build landing pages for your personal training business so you can collect email addresses, drive traffic and make sales online
- Call booking software so potential leads can book calls with you when you’re available without you having to lift a finger
- Application form builders so you people can apply to work with you, submit check-ins, give you feedback, complete surveys and more
- Email software for building email automations and sending marketing emails and newsletters in bulk
- Payment processing software – whether you take payment online, in person or over the phone in your personal training business we’ll cover the best software for personal trainers to get paid
We sent a poll out to our students all of whom are actively working with personal training or nutrition clients online, asking them which apps they use when working with their clients in their fitness business and what they believe to be the best personal training software or software for personal trainers
The best apps for personal trainers for working with clients
Whether you’re new to online personal training, or you’re a seasoned online personal trainer with a thriving personal training business or online fitness business, there is nothing more important than how you deliver your services, how you manage your clients, how you interact with them and how you keep them adherent so they continue to get amazing results
Because results for them equals a happy client, a happy coach and choosing the right online personal trainer software has the wonderful side effects of
- Increased retention
- More referrals
- More social proof to use in your marketing
AKA more online clients and more money
But.. getting that service delivery aspect right is no mean feat, there are now hundreds of apps out there you could use to working with clients online. Thousands of different pieces of software to make your life easier (or harder) and your service better (or worse)
If the delivery of your service doesn’t work for both yourself or your clients, and you choose the wrong online personal trainer software then… unhappy clients, poor adherence, poor results
- Lower retention
- No referrals
- No social proof to use in your marketing and possibly even negative reviews
Or you still get your clients results but you’re working all day and night and doing everything manually using a system or app that you hate
As the online personal training space continues to grow and new technology develops there are many apps and different types of software available for online personal trainers to assist in the management of online clients and simplifying service delivery.
If you’re not familiar with us here over at Online Fitness Business, we have now helped over 600 trainers and coaches students market, sell and deliver their services online to clients all over the world, all whilst spending less time on the gym floor and more time doing things they enjoy, and earning more money too.
Rather that an article about what we think are the best apps the best software for online personal trainers and coaches to use to deliver their services to clients online, we let our students vote
Here are the top 5 best apps for personal trainers in order of most used by OFB Approved Online Trainers and Online Coaches
1. My PT Hub
What My PT Hub say:
“My PT Hub is an online web and mobile app, enabling personal trainers and fitness professionals to manage their clients by creating customisable training and nutrition programmes, whilst tracking their progress and achievements.”
Some of the Features Included:
- Add an unlimited number of clients
- Create unlimited training plans
- Create unlimited nutrition plans
- Track your clients progress and results
- Accept online payments
- Manage accounts billing and receipts
- Custom app and branding
- Add an unlimited number of trainers
What OFB student Amy Craven says:
Amy is a Coach, Wonder Woman Academy.
“I use MyPTHub, I like that it’s a cheaper option to others and I can brand it with my own logo,
so it looks like my app.
The workout builder is easy but the client’s view of workouts can be a little confusing.
The food log is harder for clients so they just use MyFitnessPal, although
they say they do find it good for storing their measurements and progress pictures.”
Price plans for MY PT Hub start from £10.00 p/m ($12.86), paid monthly.
Or, users can save 25% if paid annually.
What Trainerize say:
“Trainerize is a fitness club software that allows you to engage and retain your members through online fitness programs, small group training, messaging and more.”
Some of the Features Included:
- Create custom workouts from your templates
- Prescribe interval workouts to your clients with built-in timer
- Track personal bests with badge rewards
- Share custom exercise videos
- Explore libraries of pre-built exercises ready for use
- Get notified when a client checks-in on a workout
- Monitor your clients exercises, before and after photos, body stats, etc.
- Build group trainings
What OFB Student AJ Lau say:
AJ is an Online Nutrition Coach, Balanceforlife.
“What I love about the Trainerize app, it’s very good for coaching the exercises and I usually describe it to clients as having a PT in their pocket.
It is very quick and easy for me to programme in the exercises, sets, reps and progressions.
Feedback from clients says it’s very easy to use their end too. Anything that they find awkward or less intuitive – I can add as a suggestion to the Trainerize team and they respond quickly.
Although I would like the ability for more nutritional logging to be included, I think their new habit tracking is released soon and although it syncs with My Fitness Pal – I can only see basic info. It would be good if we could see the weekly averages and reports that are available on that app too.”
Price plans for Trainerize start from £3.88 p/m ($5.00), paid monthly.
Or, users can save 10% if paid annually.
What PT Distinction say:
“Train More Clients in Less Time, with Better Results.Our cutting-edge personal trainer software is everything you would ever want or need to be a successful online personal trainer…all in one place. Save time and deliver incredible coaching.”
Some of the Features Included:
- Create your own personal training app to showcase your brand
- Access to a library of business and marketing resources
- Build systems for a scalable training business
- Schedule programs with automations
- Integrate MyFitnessPal, FitBit and MyZone
- Flexible program building
- Track progress and give support through coaching tools
- Create group training systems
What OFB student James Griffiths says:
James is an Online Personal Trainer, James Griffiths Personal Training .
“I am currently using PTDistinction I have been using this now for about 8 months and It is really helping me be able to start moving my business online which is my future aim.
What I enjoy about the app is that it is simple to use and you can sync it with MyFitness Pal, making it very easy to coach people in-person and online.
I would say that the ability to build more structured programs would be a possible improvement.
You can actually link it with your own website and own branding, which is a great touch as it really gives the service a “wow factor”. So far clients have been impressed by the software.”
Price plans for PT Distinction start from £15.46 p/m ($19.90), paid monthly.
No commitments or minimum terms – just simple monthly pricing.
4. True Coach
What True Coach say:
“Grow Your Business with the #1 App built for Coaches and Gym Owners.TrueCoach is trusted by over 5000+ professional coaches and gym owners worldwide.Connect, engage & end accountability issues – We do the math on compliance numbers for every client program you create. You get an overall snapshot or individual details so you can give your attention to clients who need it, and use your coaching skills to move them forward.”
Some of the Features Included:
- Organise application forms and track responses
- Upload PDF Client resources
- Food diary syncing, macro & habit tracking
- Built-in messaging
- Pre-built onboarding forms and legal agreements
- FitBit integration
- Have your brand, logo and colours integrated into your domain
- Integrated billing
What OFB student Ben Humphreys says:
Ben is an Online Personal Coach, Mind Over Muscle.
“I like how user-friendly it is for clients with the app, I like the exercise video bank, the layout and presentation is good. Some of the features are great like client accessible equipment list, notes for me, and progress tracking.
To improve TrueCoach, I would integrate a payment system, make an app for coaches to use, integrate MyFitnessPal or Chronometer for nutrition. I would like to see TrueCoach add a separate section for setting daily, weekly, yearly goals that go out to clients.”
Price plans for True Coach start from £14.76 p/m ($19.00), paid monthly.
True Coach do offer an annual billing option if you want to get 2 months free.
What Apotheo say:
“The #1 Software for evidence-based nutrition coaches. Specifically Designed for Online Nutrition Coaching. Whether you’re just starting out with online nutrition coaching, trying to grow beyond 20 clients, or just want to save time so you can focus on creating content.”
Some of the Features Included:
- Organise application forms and track responses
- Access to pre-built sign up forms
- Access signed legal agreements from client’s profiles
- FitBit Integration and import food diary from MyFitnessPal or MyMacros+
- Upload PDFs and reference material for clients
- Built-in messaging
- Your logo and colours integrated into your existing domain
- Habit and Macro tracking
What OFB student Dan Smith says:
“The app is flexible in regards to what you can add into it also what it can track. The ability to sync up with apps and also send out reminders for clients updates. The new app is also really easy to use and clients find it great too.
To improve it, I would like it to have an easier way to add in trainings and also as a future option, possibly the ability to merge it with a training app. That’d be incredible”
Dan is Online Training & Nutrition Coach, Danmacfitness.
Price plans for Apotheo are not available on their website.
Online Personal Training Software
As you can see, there are many different personal training apps and bits of online personal training software out there, that all offer different features for working with clients online.
And there are probably even more to come as personal training and nutrition coaching continue to migrate online and as growth shows no sign of stopping
The most important thing to remember is, that no matter which online personal training software you choose – it has to work for yourself and your clients.
If it doesn’t work for one of the above, it won’t work at all. So test which ones you like the look of using their free trials and use which one feels right for you and your business
As a side note, some of our most successful personal trainers continue to use and prefer to use coaching sheets and documents hosted in software like dropbox and google drive
Landing Page Builders
It’s very likely that at some point you’ll want to send traffic to a landing page, whether it’s from social media or from an email. You can do this without a website. Or you can use these alongside your website to easily build beautiful high converting pages.
Landing page builders have become a key piece of software for personal trainers
If you are looking to build your email list, or have a beautifully designed high converting page where people can apply to work with you or buy directly online then a landing page builder of some sort is a must for your business
Here’s a couple that we like at OFB
If you’d like more in-depth help and support in building your own online fitness business including how to market, sell and deliver your services online so that you can make more of an impact, make more money and do it in a way that gives you a lifestyle you can enjoy. Alongside more in-depth training on the best software for personal trainers and online fitness business owners and of course the best apps for personal trainers
In short, how to build a fully booked online fitness business and get more personal training clients
This is what we use at Online Fitness Business – they have a number of tools but we especially love the Thrive Architect page builder for quickly and easily building good looking high converting pages
Thrive Themes starts from as little as $19 per month and for that you get access to their full suite of tools.
Leadpages is one of the most popular pieces of software for Personal Trainers. Mostly down to it’s incredible ease of use and it still isn’t too pricey. Leadpages offers unlimited page builds. Ideal if you need to make lots of different pages for different products
Leadpages starts from $25 per month and also has a free trial period that you can use to see if it’s the right software for your personal training business
Call booking software
Depending on how your business is set up you may need to do sales calls or coaching calls
If that is the case in your personal training business then a booking software is essential for automating the booking process and avoiding trying to go back and forth to schedule a call
Simply connect the software to your calendar and give people the link and they can book at a time that suits them
We also use call booking software to arrange meetings, calls with partners, team members and more
Here are 2 pieces of software for personal trainers who want to steamline the call booking process
Calendly is quick and easy to setup and use and also has a free tier which will be suitable for most personal trainers who are one man bands
Pricing starts from 0
This is ideal if you have several people taking the sales calls and several types of calls.
We use ScheduleOnce as it allows us to use pooled availability which means when people book calls to speak with one of our team we can combine everyones calendar and the call gets assigned to the most suitable or the available team member
ScheduleOnce also have built in text and email reminders which help to improve show up rates for sales calls
I wouldn’t recommend ScheduleOnce as a first step but it’s a great piece of software for personal trainers who are adding team members and wanting to scale up their online fitness business
ScheduleOnce pricing starts from $15 per month
Application forms are a one of the must have pieces of software for personal trainers and fitness business owners. Whether you are working with clients online or in person form building software allows you to create:
- Application forms – a simple way to prequalify leads, a simple automated way for people to apply to work with you if you just make the form available on your website or link to it from social media
- Check in forms – if you get clients to do weekly check-ins where they provide an update on their progress
- Feedback forms – if you collect feedback from clients
- Surveys – if you conduct market research or want to gather opinions on something you’re working on
We’ll stick to one recommendation for this
Simple, easy to use, does everything you’ll ever need, can be connected and integrated to your call booking software and more
You can link straight to forms or add them to your websites
Wufoo is a very simple a powerful piece of software for personal trainers who want to build forms to use to grow, operate and improve their fitness business
Wufoo have a free tier which is suitable for most uses
Email marketing software
Email marketing software is another piece of software for personal trainers which is close to being a necessity in the modern era of personal training and building real fitness businesses
Not only will you be able to build a list of email subscribers that you can market to via automations or newsletters
But it will also allow you to automate workflows like on-boarding new clients and even automating entire programmes
We recommend ActiveCampaign for your email marketing needs. Whether you are just starting out or have complex automations and segmentation
This covers all bases
It’s incredibly easy to use and integrate with other software in your personal training business and it starts from as little as $9 per month
Other email software of note
We’ve heard great things about Mailchimp but haven’t used it for 10+ years so didn’t want to review it here. Back then it lacked a number of important features but I’m told it now has everything you’d need as a piece of email marketing software for your personal training business
Taking payment is one of the basic needs of your business. You need a way to get paid and you need it to be secure and easy to use.
You have to make it as easy as possible for your client to give you money. If you mess them about getting them to set up a direct debit or to transfer the money to your account conversions will drop off
People want convenience and ease, using online payment systems will allow you to safely and securely take either directly from your website or a landing page, via a link you send or over the phone
We highly recommend Stripe. You can set it up in minutes, it’s extremely secure, people trust it and it’s incredibly reliable.
You can take payment over the phone, you can set up recurring subscriptions (monthly payments) and the charges are not as high as PayPal. If you have a bit of technical know how you can also take payment on your site using Stripe or you can connect it to a checkout software like Moonclerk which makes it extremely simple to take payments online
Stripes fees start from 1.4% +20p per payment
There you have it, the most in depth piece of content on the internet covering every kind of software a personal trainer, fitness coach or online personal trainer could ever need to run their business smoothly, safely and profitably
Let us know in the comments what you believe are the best apps for personal trainers and what you think is the best software for personal trainers who want to build amazing fitness businesses
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